Student Guide

 

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 Student Statement of Rights

­Can Quest International College Inc is certified with the Private Training Institutions Branch (PTIB) of the British Columbia Ministry of Advanced Education and Skills Training.

Before you enrol at a certified private training institution, you should be aware of your rights and responsibilities.

You have the right to be treated fairly and respectfully by the institution.

You have the right to a student enrolment contract that includes the following information:

  • amount of tuition and any additional fee for your program
  • refund policy
  • if your program includes a work experience, the requirements to participate in the work experience and the geographic area where it will be provided
  • whether the program was approved by PTIB or does not require approval.

Make sure you read the contract before signing.  The institution must provide you with a signed copy.  

You have the right to access the institution’s dispute resolution process and to be protected against retaliation for making a complaint.

You have the right to make a claim to PTIB for a tuition refund if:

  • your institution ceased to hold a certificate before you completed an approved program
  • you were misled about a significant aspect of your approved program.

You must file the claim within one year of completing, being dismissed or withdrawing from your program.

For more information about PTIB and how to be an informed student, go to: http://www.privatetraininginstitutions.gov.bc.ca/students/be-an-informed-student.

 

We are delighted you have chosen Can Quest as your new school. Please read the following carefully and make sure you understand everything clearly. If you do not understand anything well, use a dictionary, ask someone to explain it, or even translate it.

Please note that students who enroll in a language program which is six months or less in duration, or for which tuition is less than $4,000 may not make a claim against the Student Tuition Protection Fund, which is managed by the Private Training Institution Branch (PTIB) of the Ministry of Advanced Education, Skills and Training. Further, our ESL program has been approved by the PTIB.

Admissions Requirements

  • Minimum age 16
    If between 16 and 19, a parent or guardian must sign the Student Enrollment Contract
  • Proof of status in Canada
    If you are applying for a Study Permit/Student Visa, our school is on the DLI list. Please let us know if you need help. (Below)
  • Submitting our Application Form
  • Fee payment
  • Assessment Test

Study Permit/Student Visa

If you would like to apply to our school to obtain a Study Permit, please take the following steps.

1) Read this page completely.
2) Read the information about our courses including tuition fees.
3) If you are interested, fill out the short form on the Contact Us page.
4) We will send you a Letter of Offer, which includes your next steps.
5) Finally, we will send you our Letter of Acceptance that you will take with other required documents to the Canadian embassy.
In order to obtain more information about how to apply for a Study Permit, please read the information in the following link.

Language Assessment Test

Every new applicant is required to fill out our application form and take our placement test to determine their level of English. The test includes speaking, listening, grammar, vocabulary, reading, common expressions, and writing. If a returning student has been away for more than 12 months, they are required to redo the test free of charge before attending classes.

Tuition Refund Policy for Students

Below is the older version. 

If the institution receives tuition from the student or a person on behalf of the student, the institution will refund the student or the person who paid on behalf of the student, the tuition that was paid in relation to the program in which the student is enrolled if:
the institution receives a notice of withdrawal from the student no later than seven days after the effective contract date and before the contract start date;
the student, or the student’s parent or legal guardian, signs the student enrollment contract seven days or less before the contract start date and the institution receives a notice of withdrawal from the student between the date the student, or the student’s parent or legal guardian, signed the student enrollment contract and the contract start date; or
the student does not attend a work experience component and the institution does not provide all of the hours of instruction of the work experience component within 30 days of the contract end date.
The institution will refund the tuition for the program and all related fees paid by the student or a person on behalf of the student enrolled in the program if the student is enrolled in the program without having met the admission requirements and did not misrepresent his or her knowledge or skills when applying for admission.
If a student does not attend any of the first 30% of the hours of instruction to be provided during the contract term, the institution may retain up to 50% of the tuition paid under the student enrollment contract unless the program is provided solely through distance education.
Unless the program is provided solely through distance education, if the institution receives a notice of withdrawal from a student:
more than seven days after the effective contract date and
at least 30 days before the contract start date, the institution may retain up to 10% of the tuition due under the student enrollment contract, to a maximum of $1,000.
less than 30 days before the contract start date, the institution may retain up to 20% of the tuition due under the student enrollment contract, to a maximum of $1,300.
after the contract start date
but before 11% of the hours of instruction to be provided during the contract term have been provided, the institution may retain up to 30% of the tuition due under the student enrollment contract.
and after 10% but before 30% of the hours of instruction to be provided during the contract term have been provided, the institution may retain up to 50% of the tuition due under the student enrollment contract.

If the institution provides the program solely through distance education and the institution receives a student’s notice of withdrawal or the institution delivers a notice of dismissal to the student and:
the student has completed and received an evaluation of his or her performance for up to 30% of the hours of instruction to be provided during the contract term, the institution may retain up to 30% of the tuition due under the student enrollment contract, or
the student has completed and received an evaluation of his or her performance for more than 30% but less than 50% of the program, the institution may retain up to 50% of the tuition due under the student enrollment contract.
The institution will refund fees charged for course materials paid for but not received if the student provides a notice of withdrawal to the institution or the institution provides a notice of dismissal to the student.
Refunds required under this policy will be paid to the student, or a person who paid the tuition or fees on behalf of the student, within 30 days:
of the date the institution receives a student’s notice of withdrawal,
of the date the institution provides a notice of dismissal to the student,
of the date that the registrar provides notice to the institution that the institution is not complying with section 1(c) or 2 of this policy, or
after the first 30% of the hours of instruction if section 3 of this policy applies.
If an international student delivers a copy of a refusal of a study permit to the institution, sections 1(a), 1(b), 4, 7,and 8 of this policy apply as if the copy of the refusal were a notice of withdrawal, unless:
the international student requests an additional letter of acceptance for the same program that was the subject of the refusal of a study permit, or
the program is provided solely through distance education.

A student may withdraw from a program by providing written notice to the institution. All institutions, at a minimum, should follow the requirements outlined below.

Withdrawal

If a student decides to withdraw from a program, he/she must provide a dated written notice of withdrawal to the office. Refunds are calculated according to PTIB’s recommended Refund Policy, and the date on which the written notice of withdrawal is received will be used to determine any refund owing.

An international student whose application for a study permit has been denied is entitled to a refund, only if a copy of the denial letter is provided to the school prior to the program start date.

Respectful and Fair Treatment of Students

Can Quest College is committed to ensuring that its learning environment promotes the respectful and fair treatment of all students.

While on Can Quest College premises or in the course of activities or events hosted by Can Quest, the following activities are prohibited.

1) Verbal, physical and sexual harassment
2) Racial slurs
3) Use of illegal drugs
4) Drinking alcoholic drinks unless it is an option in a group activity such as a party
5) Attending intoxicated
If under any circumstances, a prohibited activity occurs, the following outlines the process for addressing the activity:

In the event of any of the above violations, the student will be dismissed.
You must comply with all applicable Can-Quest policies, including the Attendance Policy
You must treat all students and staff with respect and must not engage in physically aggressive, threatening, harassing, discriminatory or otherwise offensive behavior
1) You must not steal, misuse, destroy or deface Can Quest property
2) You must not consume, possess or distribute alcohol or controlled or restricted substances.
3) You must not contravene any provision of the Canadian Criminal Code or any other federal, provincial, or municipal statute or regulation.
4) Students who violate the Code of Conduct will be subject to the procedures and discipline outlined below, which may include immediate dismissal from the institution.

If a refund is due to the student, Can-Quest will ensure that a refund is forwarded to the student within 30 days of the dismissal.
If the student owes tuition or other fees to the institution, Can Quest may undertake the collection of the amount owing.
Dispute / Problem Resolution & Grade Appeal

Dispute resolution policy/ handling complaints

This policy governs complaints from students respecting Can Quest and any aspect of its operations. The student will not be subject to any form of retaliation as a result of filing a complaint.
All student complaints must be made in writing.
The student must provide the written complaint to the Director who is responsible for making determinations in respect of complaints. If the Director of education is absent or is named in a complaint, the student must provide the complaint to the Director of Administration.
The process by which the student complaint will be handled is as follows:
The student should submit a written complaint with information such as date and location, the individual(s) involved, details of the incident with solid proof.
Written reasons for the determination will be provided to the student within 45 days after the date on which the complaint was made.
The student making the complaint may be represented by an agent or a lawyer.
If the student is or was enrolled in an approved program, is dissatisfied with the determination, and has been misled by the institution regarding any significant aspect of that program, he or she may file a complaint with the Private Training Institutions Branch (privatetraininginstitutions.gov.bc.ca).
Procedure for Grade Appeal:

If a student is dissatisfied with a grade received and can provide evidence that a higher grade is warranted, he/she should discuss with his/her instructor. The instructor will reconsider the grade and, if warranted, assign a different grade.
If the student is not satisfied with the outcome of his/her appeal to the instructor, he/she should submit a written appeal to the Senior Educational Administrator.
If the student achieves a higher grade on re-assessment, the higher grade will be assigned to the student. If the student achieves a lower grade on re-assessment, the original grade will be retained.
Dismissal Policy

Can Quest may dismiss a student from a program on any of the following grounds when undeniable evidence is available
Verbal harassment inside the school, after one verbal and one written warning
Physical and sexual harassment inside the school without a warning
Causing intentional damage to the school property
Cheating on tests, after one verbal and one written warning
Solicitation
Any intentional disturbance that jeopardizes the health and lives of students and staff
The process by which a student may be dismissed from a program is as follows:
The student will be informed verbally and then in writing.
The student will be given 30 days to defend themselves, during which they will not be allowed to attend classes.
Attendance Policy

The minimum attendance requirements for students are as follows:
70% of the course
The consequences for students who do not meet the minimum attendance requirements listed above are as follows:
After missing 2 classes, the student is contacted by phone or email to see if they are feeling well and ask for a reason why they missed classes.
For two unexcused missed classes, there will be a verbal warning, and for the second two unexcused missed classes, there will be a written warning. If ignored, the student will not be allowed to continue the course unless they and the school find a reasonable way such as using a tutor to catch up.
The process by which students must report an absence is as follows:
The student is required to inform the school in person, by phone, by email, or through another person.
Graduation Requirements

A student will receive a Certificate of Completion provided that they obtain 70% of the total score. If they obtain between 50% and 70%, they must repeat the exam within two weeks. If they score below 50%, they must repeat the course.

Sexual Misconduct Policy

 

  1. Can Quest is committed to the prevention of and appropriate response to sexual misconduct.
  2. Sexual misconduct refers to a spectrum of non-consensual sexual contact and behaviour including the following:
    • sexual assault;
    • sexual exploitation;
    • sexual harassment;
    • stalking;
    • indecent exposure;
    • voyeurism;
    • the distribution of a sexually explicit photograph or video of a person to one or more persons other than the person in the photograph or video without the consent of the person in the photograph or video and with the intent to distress the person in the photograph or video;
    • the attempt to commit an act of sexual misconduct; and
    • the threat to commit an act of sexual misconduct.
  3. A Complaint of sexual misconduct is different than a Report of sexual misconduct. A person may choose to disclose or complain of sexual misconduct without making a formal report. A Report is a formal notification of an incident of sexual misconduct to someone at the institution accompanied by a request for action.
  1. A student making a Complaint will be provided with resolution options and, if appropriate, accommodation, and will not be required or pressured to make a Report.
  2. The process for making a Complaint about sexual misconduct involving a student is as follows:
  • Report the incident to the Director in writing. 
  • The Director will verify the accuracy of the complaint. 
  • The Director may contact the police if needed. 
  1. The process for responding to a Complaint of sexual misconduct involving a student is as follows:
  • Due to the sensitivity of the matter, the Director will investigate the case immediately after receiving the complaint. 
  1. The process for making a Report of sexual misconduct involving a student is as follows:
  • Ramak Ghavami, Director of Administration will receive the report. 
  1. The process for responding to a Report of sexual misconduct involving a student is as follows:
  •  
  1. It is contrary to this policy for an institution to retaliate, engage in reprisals or threaten to retaliate in relation to a Complaint or a Report.
  2. Any processes undertaken pursuant to this policy will be based on the principles of administrative fairness. All parties involved will be treated with dignity and respect.
  3. All information related to a Complaint or Report is confidential and will not be shared without the written consent of the parties, subject to the following exceptions:
  • If an individual is at imminent risk of severe or life-threatening self-harm.
  • If an individual is at imminent risk of harming another.
  • There are reasonable grounds to believe that others in the institutional community may be at significant risk of harm based on the information provided.
  • Where reporting is required by law.
  • Where it is necessary to ensure procedural fairness in an investigation or other response to a Complaint or Report.

This institution is certified by the Private Training Institutions Branch (PTIB). Certified institutions must comply with regulatory requirements, including the requirement to have a Sexual Misconduct policy. For more information about PTIB, go to www.privatetraininginstitutions.gov.bc.ca.